How-tos + Forms

The Office of the Registrar does not accept requests for degree audits. Students are strongly encouraged to keep track of their degree requirements by utilizing the Progress tab in Student Planner. The information on this page provides a degree audit and the requirements prescribed by your academic program. This information is what is utilized to confer your degree. Specific questions regarding requirements should be sent to your academic advisor, program director, or program chair.

If your anticipated completion date does not match your projected completion date, please meet with your advisor, program director, or program chair to discuss the details.

For more information about degree conferrals, visit the Apply to Graduate + Degree Conferral page or view the Degree Conferral FAQs.

CHICAGO | ONLINE
The Family Educational Rights and Privacy Act (FERPA) affords certain rights to students concerning the privacy of, and access to, their education records. Students may choose to complete and submit this form (pdf), to the appropriate department that maintains your record, allowing the release of your education records to specified third parties. Please note that while the form (pdf) authorizes Adler University to release education records to third parties, it does not obligate Adler University to do so. Adler University reserves the right to review and respond to requests for the release of education records on a case‐by‐case basis.

VANCOUVER
The Personal Information Protection Act (PIPA) requires all schools to make student records available within 30 days of a student request. The laws provides students with the right to inspect and review information contained in their education records, to challenge the contents of their education records, to have a hearing if the outcome of the challenge is unsatisfactory, and to submit explanatory statements for inclusion in their files if they feel the decisions of the hearing panels to be unacceptable. The Registrar at Adler University has been designated to coordinate the inspection and review procedures for student education records, which include admissions, disciplinary, academic, financial, cooperative education, and placement files. Students wishing to review their education records must complete this form (pdf) and send it to the Office of the Registrar.

• Visit Self-Service.
• In the top right corner of the page, click Your Name.
• A drop-down menu will appear, select User Profile. See example image here.
• A new page will open and you will see the option to Add New Address. See example image here.

Please allow up to three business days for your address change request to be processed by the Office of the Registrar.

There is no need to e-mail your request. You can check the status of your request by viewing your address in Self-Service.

Students and alum who request a diploma reorder due to lost or misdirected mail because of an incorrect address will incur the diploma reorder fee.

Those who wish to change their address on record with the University and who are no longer enrolled as a Chicago or Online student should complete this form (pdf).

Chicago Campus:

• Non-Psy.D. students | Add or change a certificate (pdf).

Chicago Campus + Online CMHC and Ph.D.A.T:
Download and complete the appropriate application to add/drop/change a program or emphasis. Please carefully review the instructions on the application. Incomplete forms will not be processed. Once the form is complete, send it via e-mail to the Registrar from your Adler email account. If you have questions regarding your program’s available concentrations, please connect directly with your department chair or program director.

Forms dropped off, faxed, mailed, or left in our mailbox are considered not received.

• Master’s programs: Application to add or change master’s program.
• Psy.D. | Application to add or change an emphasis (pdf).

Online Campus:
Connect directly with your program director to discuss changing your program or adding, changing, or removing a concentration. 

• Application to change degree program (pdf).

Vancouver Campus:
Complete the application to add or drop a degree program (pdf). Carefully review the instructions on the form and obtain all required signatures. Incomplete forms will not be processed. Once complete, e-mail the form to the Registrar from your Adler email account.

• Once the graduation application is available, all eligible students will receive an email from the Office to the Register to their Adler email address. It will contain information about the process as well as the due date. 
• The graduation application will be available in Colleague Self-Service under Graduation Overview.

For more, see the step-by-step application instructions, visit the Apply to Graduate + Degree Conferral page, or view the Applying to Graduate FAQs.

• Chicago Campus + Online CMHC and Ph.D.A.T: Download and complete the appropriate application to add/drop/change a program or emphasis. Please carefully review the instructions on the application. Incomplete forms will not be processed. Once the form is complete, send it via e-mail to the Registrar from your Adler email account. If you have questions regarding your program’s available concentrations, please connect directly with your department chair or program director.
  
  Forms dropped off, faxed, mailed, or left in our mailbox are considered not received.

• Online Campus: Connect directly with your program director to discuss changing your program or adding, changing, or removing a concentration. 

• Vancouver Campus: Complete the application to add or drop a degree program. Carefully review the instructions on the form and obtain all required signatures. Incomplete forms will not be processed. Once complete, e-mail the form to the Registrar from your Adler email account.

The Office of the Registrar does not oversee the commencement ceremonies.

Degrees can be conferred throughout the year. However, graduation applications must be submitted by Friday, May 31, 2024 to participate in the Chicago and Online ceremony in Oct. 2024. Graduation applications must be submitted by Wednesday, July 31 to participate in the Vancouver ceremony in Nov. 2024. Those who apply for degree conferral after these dates can participate in the 2025 ceremonies.

For more details about commencement at Adler, visit the University’s commencement website.

There are times when students will need to provide payment for services beyond tuition and student fees. In those instances, a credit card payment authorization may be required.

Having a degree conferred means that Adler University has officially awarded the degree to you after successfully completing all the necessary academic and administrative requirements. Once a degree is conferred, it is formally recorded your academic transcript, and you are eligible to receive your diploma.

There are several requirements for students before a degree audit can begin, which is required before receiving a diploma.

For more information, visit the Apply to Graduate + Degree Conferral page or view the Degree Conferral FAQs.

Students and alums can request official letters from the Office of the Registrar verifying their education. Please complete the Enrollment and Degree Verification Form for the campus you attended: Chicago | Online – Vancouver.

For third parties, the National Student Clearinghouse provides degree and enrollment verifications on behalf of Adler University. Requests will not be taken or provided via phone or email. All verifications for third parties are provided in compliance with the federal Family Educational Rights (U.S.) and Privacy Act and the Personal Information Protection Act (Canada).

For more information, visit the Transcripts + Verifications page.

The Office of the Registrar orders diplomas and certificates from an outside vendor at the end of each month. They are mailed directly from the vendor via UPS to the address listed in your profile in Self-Service. Please allow at least 12 weeks from the date you are notified your degree has been conferred to receive your diploma in the mail. 

For more information, visit the Apply to Graduate + Degree Conferral Page or view the Receiving Your Diploma FAQs.

Please complete the Degree Replacement Order Form for the campus you attended:

Students can choose to drop a class before the drop period without a fee or impact on their GPA. Please see the Academic Calendar for deadlines.

For more information, visit the Course Registration page.

• Chicago Campus + Online CMHC and Ph.D.A.T: Download and complete the appropriate application to add/drop/change a program or emphasis. Please carefully review the instructions on the application. Incomplete forms will not be processed. Once the form is complete, send it via e-mail to the Registrar from your Adler email account. If you have questions regarding your program’s available concentrations, please connect directly with your department chair or program director.
  
  Forms dropped off, faxed, mailed, or left in our mailbox are considered not received.

• Online Campus: Connect directly with your program director to discuss changing your program or adding, changing, or removing a concentration. 

• Vancouver Campus: Complete the application to add or drop a degree program. Carefully review the instructions on the form and obtain all required signatures. Incomplete forms will not be processed. Once complete, e-mail the form to the Registrar from your Adler email account.

• Visit Self-Service.
• In the top right corner of the page, click Your Name.
• A drop-down menu will appear, select User Profile. See example image here.
• A new page will open. Scroll down to the section that says Email Addresses.
• Add new e-mail address.
  
  Please note, your Adler University email address cannot be removed and will always remain as the preferred address. This is to ensure you receive all applicable University communication.
  
• Any changes you make to your e-mail address are immediately processed and viewable in your User Profile.

Students and alums can request official letters from the Office of the Registrar verifying their education. Please complete the Enrollment and Degree Verification Form for the campus you attended: Chicago/Online – Vancouver.

For third parties, the National Student Clearinghouse provides degree and enrollment verifications on behalf of Adler University. Requests will not be taken or provided via phone or email. All verifications for third parties are provided in compliance with the federal Family Educational Rights (U.S.) and Privacy Act and the Personal Information Protection Act (Canada).

For more information, visit the Transcripts + Verifications page.

Please do not contact the Office of the Registrar with questions about final grades or intern/externships, practicum(s), or the SJP. Since faculty are responsible for posting final grades, the Office of the Registrar does not have knowledge regarding the status of a student’s missing grade and has no involvement in training-related courses.

For more information, visit the Final Grades FAQs.

The Office of the Registrar is not responsible for final grades or intern/externships, practicum(s), or the SJP — faculty are responsible for posting final grades. In the event of a grade change, faculty should complete the Change of Grade Form.

A leave of absence is a temporary break from your studies at the University. It allows you to take time off for personal, medical, or other important reasons without losing your status as a student. During a leave of absence, you won’t attend classes or complete coursework, but you’ll still be considered a student.

To take a leave of absence:

• Consult with your academic advisor, program chair, or program director about your situation and its impact on your studies.
• Submit the appropriate paperwork and documentation. Forms below.

Once approved, your leave of absence will have a specified start and end date.

Chicago forms:

• Medical | Leave of Absence Request Form (pdf).
• Leave of Absence Request Form (pdf).

Vancouver forms:

• Medical | Leave of Absence Request Form (pdf).
• Domestic students | Leave of Absence Request Form (pdf).
• International students | Leave of Absence Request Form (pdf). 

You may need to request a name change to update your records due to marriage, divorce, legal name change, or correcting a misspelling in your current records. Ensuring that your name is accurately reflected in all official documents is essential for maintaining accurate and consistent identification. To change your name, complete the form for your campus and submit it to the Office of the Registrar.

If you’d like to change your preferred name or update your pronouns in Colleague Self-Service:

• Visit Self-Service.
• Click your username in the top-right corner and then click User Profile in the drop-down menu.
• Click Edit Personal Identity to update your information. After your updates, make sure to hit save.

Please note this update does not change your legal name with the University or on your official documents and student records. If you need to change your legal name, please see the above entry Name change | Legal

• Visit Self-Service.
• In the top right corner of the page, click Your Name.
• A drop-down menu will appear, select User Profile. See example image here.
• A new page will open. Scroll down to the section that says Phone Numbers.
• Add new number.
• Any changes you make to your listed numbers are immediately processed and viewable in your User Profile.

Submit this coversheet (pdf) along with your APPIC form when requesting your official Adler transcript for the Psy.D. internship application process. Note: the APPIC is not a Registrar’s Office form.

Diplomas and certificates for the Chicago and Online campuses are sent to the mailing address on record in Self-Service. Ensure your address is current prior to receiving notice of degree conferral. The Vancouver Campus will confirm your delivery address before mailing.

The Office of the Registrar will notify you if your diploma is returned. To have it re-mailed, you will need to provide an updated mailing address or pick it up during business hours.

An official transcript is a comprehensive record of your academic achievements and coursework completed. They are typically required for official purposes such as applying to other educational institutions, seeking employment, or professional licensing. For more information and to order your official transcript, visit the Transcripts + Verifications page.

An unofficial transcript may be used for personal reference or informal purposes such as reviewing coursework or monitoring progress toward graduation. While an unofficial transcript is useful for personal use, it may not be accepted by other institutions or employers requiring official documentation. For more information and to view your unofficial transcript, visit the Transcripts + Verifications page.

• NEW STUDENTS | Chicago Campus + Online CMHC and Ph.D.A.T.: Complete Section I on the Transfer Credit Request Form and submit it to your admissions counselor with the following documents before the first day of your first term:
  • (1) Official or unofficial transcript.
  • (2) Course syllabus.
  • (3) Payment (for EACH evaluated course).
    
    If paying by credit card, please use the Credit Card Authorization Form. If paying by check, please make the check out to Adler University.
    
    Please connect with your admissions representative with questions.
    
    
• CURRENT STUDENTS | Chicago Campus + Online CMHC and Ph.D.A.T.: For those submitting credit requests after the first day of your first term, complete Section I of the Transfer Credit Request form and submit it to your department chair or program director along with:
  • (1) Official or unofficial transcript.
  • (2) Course syllabus.
  • (3) Payment (for EACH evaluated course).
    
    Transfer credit must be requested with all supporting documentation by the end of your second semester of enrollment. If paying by credit card, please use the Credit Card Authorization Form. If paying by check, please make the check out to Adler University.
    
    Please connect with your department chair or program director with questions.

Once your request is processed, an outcome letter for the evaluation of your transfer credits will be emailed.

Graduate courses from regionally accredited institutions that are equivalent to courses required in the students’ degree program at Adler University and in which students have earned grades of “B” or better may be considered for transfer credit. Coursework taken more than five years prior to enrollment will not be accepted for transfer credit A Transfer Credit Processing Fee of $150 is assessed for each course evaluated for transfer credit eligibility (whether approved or denied). The processing time for this request requires approximately 30 business days. If the Transfer Credit Request is approved, the Office of the Registrar will update the student’s academic record within five business days of receipt from the advisor, program director, or department chair.

• Transfer of Credit Request Form – Master programs (pdf).
• Transfer of Credit Request Form – Psy.D. (pdf).

• A maximum of 12 credit hours from other accredited institutions may be transferred into a master’s program.
• A maximum of 24 credit hours from other accredited institutions may be transferred into the Doctor of Psychology (PSYD) in Clinical Psychology program.
  

If you need to transfer credits, please see the above Transfer Credits entry for general information.

Students can opt to register for courses with a waitlist so they can enroll in the event space becomes available.

For more information, visit the Course Registration page.

Students who would like to withdraw from a course should e-mail their advisor or program chair/director from their Adler University e-mail address. The Academic Calendar outlines specific dates withdraws need to be completed by in order for students not to incur fees. 

Once the add/drop period concludes, students have the option to withdraw from a course or exam before the final grade is posted by their instructor. For more information, visit the withdraw section on the Course Registration Page.

If you wish to withdraw from all of your courses, please see the below entry Withdrawing from the University.

If you need to take a leave of absence, please see the Leave of absence entry.

If you wish to withdraw from all of your courses or withdraw completely from the University, you must submit a Student Withdrawal Form. For more information, visit the withdraw section on the Course Registration Page

If you need to take a leave of absence, please see the Leave of absence entry.